Privacy • Protection • Compliance

POPIA Compliance

ROADRAK GROUP is committed to protecting personal information and ensuring compliance with the Protection of Personal Information Act, 2013 (Act No. 4 of 2013).

Document Type

Privacy Notice & POPIA Compliance Statement

Legislation

Protection of Personal Information Act, 2013

Effective Date

01 July 2026

1. Introduction

ROADRAK GROUP respects the constitutional right to privacy and is committed to protecting personal information entrusted to the organisation.

This Privacy Notice explains how personal information is collected, processed, stored, used and protected by ROADRAK GROUP.

2. POPIA Principles

• Accountability
• Processing Limitation
• Purpose Specification
• Information Quality
• Openness
• Security Safeguards
• Data Subject Participation

3. Scope

This notice applies to employees, clients, suppliers, contractors, subcontractors, consultants, website visitors, job applicants and any individual whose information is processed by ROADRAK GROUP.

4. Information We Collect

• Names and surnames
• Identity numbers
• Contact information
• Physical and postal addresses
• Employment records
• Supplier information
• Financial information
• Procurement documentation
• Website usage information

5. Purpose of Processing

• Supplier administration
• Client relationship management
• Procurement processes
• Human resource administration
• Recruitment activities
• Contract administration
• Regulatory compliance
• Service delivery

6. Sharing of Information

ROADRAK GROUP does not sell personal information.

Information may be shared where required by law, contractual obligations, auditors, regulators, professional advisers or authorised service providers.

7. Information Security

ROADRAK GROUP implements appropriate technical, administrative and physical safeguards to protect personal information against loss, misuse, unauthorised access and disclosure.

8. Retention of Information

Personal information is retained only for as long as necessary to fulfil legal, regulatory, contractual and operational requirements.

9. Rights of Data Subjects

• Right to access personal information
• Right to correction
• Right to deletion where legally permissible
• Right to object to processing
• Right to withdraw consent
• Right to lodge complaints

10. Information Officer

ROADRAK GROUP has appointed an Information Officer responsible for ensuring compliance with applicable data protection legislation.

Formal requests may be submitted through official company communication channels.

11. Amendments

ROADRAK GROUP reserves the right to amend this Privacy Notice from time to time.

Corporate Privacy Commitment

ROADRAK GROUP is committed to protecting personal information, maintaining confidentiality, promoting transparency and ensuring full compliance with the Protection of Personal Information Act.